Save Money
Let's face it. What you do is expensive, but that's just part of your business. Invitations for events endure costs for design, pre-press, production, addressing services and postage. Depending on the complexities of design and rising cost of paper, you could spend $5,000 for each event's invitation alone. This doesn't take into consideration the money your company has to devote to sending seating assignments, follow-ups and other mailings. If you produce an invitation, seating card, follow-up or mailing for 600 invitees, the postage alone would be $1,000.00. If you do twenty events a year, you're spending $20,000 in postage, $100,000 in design/production and that doesn't take into consideration the cost of labels, printers, toner and labor.

Lyrek's core functionality is based on email transmission of invitations for RSVPs, seating assignments, targeted follow-ups (to people who have confirmed yes, no, or unconfirmed) and mailings to contact groups with infinite permutations of demographics. Lyrek does it all, without requiring one stamp, label, toner cartridge, or postcard. And, as opposed to traditional mailings, the more correspondence you send, the less it costs you per transmission. Our clients have found that Lyrek saved them a fortune in operating costs, ultimately making the Lyrek lease price negligible when considering the money saved to their businesses.

Save Time
You know how your busy seasons go. The phone is ringing off the hook. The fax machine is churning out pages like there's no tomorrow. Email inboxes climb to thousands of unread questions and RSVPs in moments. The office is a madhouse with seasonal employees running from desk to desk trying to notify event coordinators of updated RSVP information. Your workday spreads from 12 to 18 hours and the stress builds to the bursting point.

Not anymore. Lyrek handles everything for you by providing your contacts with confirmation links for invitations and seating assignments. Our clients frequently remark that they sit back during what used to be their busiest time of the year and watch Lyrek do their work for them. On top of Lyrek handling event confirmations, it also enables contacts to update their personal data when they RSVP for an event. This means that your database is constantly being renewed without you lifting a finger. Imagine logging into Lyrek and seeing that, of the 600 people you've invited to an event, 300 have updated their company information, 450 have provided you with their local/hotel information before the event and 150 have provided new email addresses for which to send correspondence. That's 900 phone calls, emails and faxes that you didn't need to answer!

Save Labor
Your time is your most valuable resource. Your expertise is what made your business successful in the first place. So why must you waste it by the minutia of answering phone calls for RSVPs or people looking to get more information about an event or change their personal contact details? Wouldn't you rather spend this time doing what you do best?

Lyrek alleviates the burden of a lot of this labor by automating the contacts and events management process. Our clients have told us that 70% of the work they used to do manually has been replaced by Lyrek. Imagine your workload decreased by 70%. If you work a 10-hour day during your busy season (yes, we know that 10-hour days are a "half-day" for you right now), this means that Lyrek saves 35 hours a week! Oh, what to do with the extra time? Our suggestion: breathe.

Streamline your Processes
Everyone has worked with applications that were "good enough." This product handles customer relationships management, but doesn't do events. This one provides a contacts database, but is only accessible from your office in Los Angeles. This one sends out invitations for events, but doesn't enable you to send follow-ups, non-event mailings or seating assignments. This one can import data, but not export. This one can export, but not print labels. This one provides contact company details, but doesn't take into consideration Home, Local/Hotel, satellite offices, or venue-specific addresses. This one lets you enter a hotel, but doesn't make that hotel accessible for other contacts. This one lets you edit a company, but doesn't update the other contacts tied to that company. The list goes on and on...

But why settle for good enough?

Lyrek was built with you in mind. In fact, all our processes were taken from countless hours of interviews with experienced events producers, front-of-house coordinators, public relations firms, event planners, venue organizers and press offices. Over the last decade, our functionality has been redeveloped, redesigned, renovated, tweaked and fully-tested to operate the way you work. Essentially, Lyrek is designed for you, by you.

The new release's integration of Lyrek with Musikal Chairs is the next logical step for the application, and further proof of its progressive approach to your daily task management. No longer will you need to print oversized schematics of venues, color-coded contact labels and manually assign contacts to events. Musikal Chairs allows you to: create, edit and duplicate venues; set-up sections, rows and seats based on how you want your venue organized; color-code contacts and seats based on your experience and selection; print seating charts and attendee lists; and directly plug-in to the power of Lyrek CEMS. Want to re-seat an invitee? You no longer need to print more labels, just drag them from one chair to another and save. With each batch of RSVP confirmations from Lyrek, Musikal chairs provides a new list of contacts available to be seated. Front-of-house, welcome to the 21st Century!

Increase Contact Response
Your industry is social. You're good at what you do because you excel at communication. Lyrek clients have found a 25% increase in customer response by working with our contact and events management system. Post office errors, lost invitations, correspondence routed to incorrect or old addresses, missed windows and poor communication become a thing of the past. Imagine getting more responses, faster. As each invitee responds to Lyrek invitations with RSVP confirmations, you can update your seating chart to denote their presence immediately. You no longer have to wait for faxes to come in or for seasonal workers to update offline systems or furnish daily lists of RSVPs. If someone changes their mind, you know it in seconds. Increased correspondence means increased productivity.

Be Green
Lyrek is an entirely paperless process. This means that not only do you save on postcards, labels and postage for your invitations, seating assignments, follow-ups and mass mailings, printing of oversized venue schematics, printed reports of attendance, call lists, and at-event attendance and seating charts, you also save a tree (or in some cases, a whole forest). The genius of Lyrek CEMS is that you can be ecologically conscious and save money at the same time. All reports are available as Adobe Acrobat PDFs for softcopy transmission to your clients and events coordinators. Take your smart phone, laptop or tablet PC to the event to mark attendance. Lyrek is accessible from anywhere in the world with an Internet connection, so log-on from the venue and confirm attendance by checking a box rather than crossing off a name on a 50-page list. Now, saving you time and money can also assist in saving our planet from climate crisis—and you can feel good about producing an environment-friendly after-party!

These are just some of the benefits to show you that Lyrek is an integral part of your business. Want to learn more? How about requesting a free demo so we can walk you through Lyrek Contacts and Events Management System, learn about your work and talk about how Lyrek can help. Click "Demo Lyrek" above, and learn what is meant by Versatile, Intuitive and Stress-Free.